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GivenTool

Compress a PDF to 200 KB

Shrink a scanned PDF to 200 KB or less for an upload form. Image-based output: text will not be selectable.

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200 KB is a typical per-document limit on application portals: scanned mark sheets and degree certificates for university admissions, experience letters for job applications, supporting documents for visa and residency forms. Choose the PDF and it is rebuilt at the best quality that stays under 200 KB.

How it works, honestly: each page is rendered to an image and the PDF is rebuilt from those images. That is what allows large reductions without uploading anything, but the text in the result can no longer be selected, searched or copied, and links and form fields are removed. It is the right choice for scanned documents and for uploads to portals with a size limit; keep the original for everything else.

The fewer pages share the 200 KB, the sharper each one can be, and black and white stretches the budget further than colour. Stamps and signatures in colour are kept if you leave black and white off. If the portal asks for each certificate separately, split the PDF first so every upload gets the full 200 KB.

How to use it

  1. Choose the PDF; the target is already 200 KB.
  2. Turn on black and white if colour is not needed.
  3. Click Compress PDF and check the reported size and resolution.
  4. Zoom in on the result to confirm names, numbers and stamps are legible, then upload.

Frequently asked questions

Are my files uploaded?

No. The file is read and processed by your browser on your device; nothing is sent to a server. You can load the page, switch off Wi-Fi and it still works.

Why is the text no longer selectable?

Browsers cannot re-encode the fonts and vector graphics inside a PDF, so the only way to shrink any PDF on your device is to turn each page into a compressed image. The pages look the same, but they are pictures. For a scan this changes nothing, because it was already pictures.

What if the result is larger than my file?

Text-only PDFs made by Word or a web browser are often already tiny, and turning them into images can make them bigger. The tool tells you when that happens; keep the original.

My certificate has a coloured seal. Will it survive?

Yes, if you leave black and white off. Colour costs more bytes, so the tool may use a slightly lower resolution to fit 200 KB.

The portal says "max 200 KB" but rejects the file.

Some portals count 1 KB as 1,000 bytes. Use the main PDF compressor with a target of 190 KB to leave a margin.

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